We are seeking a dynamic and highly organized Construction Administrator to join our team! In this vital role, you will serve as the backbone of our construction projects, ensuring smooth daily operations and effective communication across teams. Your energetic approach and attention to detail will help keep projects on track, clients satisfied, and office workflows seamless. This position offers an exciting opportunity to contribute to a thriving construction environment while honing your administrative skills in a fast-paced setting. If you thrive in an energetic atmosphere and excel at multitasking, this role is perfect for you!
Job Requirements
- Input, track, and manage subcontracts, including processing changes, into Procore/Autodesk
- Assist in setting up and managing project budgets in Procore.
- Facilitate the initial setup of projects within Procore/Autodesk, ensuring all necessary information is accurately entered.
- Ensure all project plans are uploaded and updated in Procore for easy access and reference.
- Assist with project close-out activities, including compiling warranty documentation and ensuring all requirements are met.
- Manage the process of releasing checks, ensuring all necessary approvals and documentation are in place.
- Support the preparation and processing of owner billings.
- Handle the processing of subcontractor payments in GCPay.
- Maintain records of supplier waivers and ensure they are up-to-date.
- Manage and track owner contracts and other AIA documents.
- Manage the ordering and inventory of office supplies.
- Provide backup support for incoming phone calls as needed.
- Maintain manual filing systems for project documentation.
- Keep records of employee equipment, ensuring accurate tracking and management.
Experience & Requirements
- Prior office management or administrative experience in a construction or related industry preferred
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook) for document creation and communication
- Familiarity with clerical tasks such as proofreading, data entry, filing, and calendar management
- Strong organizational skills with the ability to prioritize tasks effectively in a busy environment
Benefits
- Competitive Salary
- 401(k) + matching
- Paid time off
- Health Insurance
- Dental Insurance
- Vision Insurance
- Health savings account
- Life insurance
